FAQ

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1. How do I change my address?
2. What is the difference between an unofficial and official transcript?
3. How can I order an official transcript?
4. How can I change my name on my academic record?
5. How do I drop a course?
6. Where do I find my final exam schedule?
7. Do you have an online version of the catalog?
8. How can I find out what courses are available this semester?
9. How many credits can I transfer to AFIT?
10. Can I appeal a grade?
11. What happens to an incomplete grade?
12. Can I order a printed version of the catalog?
13. Can I take courses at AFIT and not be admitted?
14. Where do I find the AFIT Student Handbook?
15. Where can I find the AFIT Thesis and Dissertation Guide?
16. Does AFIT send/receive transcripts electronically?
17. Can the Registrar’s Office report grades over the phone?

Answers

Q. How do I change my address?

A. A student requesting a change of address must do so in writing. You may obtain an official address change form online If you can’t access the online form you can make your request in writing. Your request letter should include your full name, student id#, old and new address and your signature. This information can be delivered in person to the Office of the Registrar, AFIT/ENER, 2950 Hobson Way, Building 641, Room 102 or mailed to: Air Force Institute of Technology Office of the Registrar, AFIT/ENER, , 2950 Hobson Way, Building 641, Room 102, Wright-Patterson AFB, Ohio 45433

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Q. What is the difference between an unofficial and official transcript?

A. Official transcripts have the Air Force Institute of Technology seal and the Registrar's signature. Unofficial transcripts (grade summaries) are generally available immediately for current students via AFITMIS .

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Q. How can I order an official transcript?

A. Upon receipt of a written, signed transcript request , the Registrar’s Office will issue a transcript of work completed at AFIT. A transcript is official only when it bears the signature of the Registrar and the seal of the institution. If you do not have access to a computer or cannot download the transcript request form, you may send in your request in writing by including the following information; Your name, maiden name, and any other previous names (if applicable) Social Security number date of birth, dates of attendance, complete address where you would like the transcript sent, your current address and phone number (in case we have questions), your signature authorizing the release of the transcript. There is not charge for official transcripts. You may mail your request to Air Force Institute of Technology Office of the Registrar, AFIT/ENER, 2950 Hobson Way, Building 641, Room 102, Wright-Patterson AFB, OH 45433 or fax your request to Fax: (937) 255-2791 (DSN 785-2791) Emailed requests are not accepted since your signature is required.

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Q. How can I change my name on my academic record?

A. A student requesting a name change must do so in writing or by using the name change from. Included in the letter should be the student's old and new name, address and phone number. The student should also provide a copy of a driver's license, court order, or marriage license as proof of said change. This information can be delivered in person to the Office of the Registrar or mail to Air Force Institute of Technology, AFIT/ENER, 2950 Hobson Way, Building 641, Room 102, Wright-Patterson AFB, OH 45433 or fax your request to Fax: (937) 255-2791 (DSN 785-2791) ) Emailed requests are not accepted since your signature and supporting documents are required.

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Q. How do I drop a course?

A. Students can make changes in their registration by submitting a Drop Form to the Registrar’s Office. These forms are available in both the academic department and the Registrar’s Office as well as on the web. Courses may be dropped without recording the course on the student’s permanent academic record during the first two weeks of course subject to approval of the student’s faculty advisor. Students should refer to the academic calendar for specific deadlines for dropping/adding courses. The most current calendar is posted by the Registrar’s Office on their web site. Students may withdraw from a course through the eighth week of the quarter. Any student who drops a course during the third week to the end of the fifth week will receive the grade of .W. Students dropping a course during week six through the end of the eighth week will receive a grade of WF or WP. Normally, withdrawals are not permitted after the eighth week

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Q. Where do I find my final exam schedule?

A. You can find all academic schedules on the suspense calendar or in the current graduate catalog.

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Q. Do you have an online version of the catalog?

A. Yes, you have two choices when it comes to the catalog online. You can either download the full PDF version or browse by section.

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Q. How can I find out what courses are available this semester

A. You can find out what courses are offered for this semester online.

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Q. How many credits can I transfer to AFIT?

A. Students in master degree programs may transfer up to 12 credit hours of graduate credit from other accredited institutions. The faculty advisor, the head of the appropriate department, and the Academic Standards Committee must approve transfer credits. Neither the grades nor the credit hours pertaining to the transferred courses will be used in grade point average calculations except to remedy academic deficiencies.

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Q. Can I appeal a grade?

A. A student who feels that an assigned grade is other than the grade earned must first discuss the matter with the course instructor to determine if the discrepancy is caused by error or misunderstanding. If the complaint is not satisfactorily answered by the instructor, and the student feels that an error has not been corrected or that the assigned grade was capriciously or unfairly determined, the student may appeal the decision to the head of the department in which the course is offered. After discussing the matter with the student, the head will consult with the course instructor and report a decision to the student. The final authority in the determination of the grade, however, rests with the course instructor.

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Q. What happens to an incomplete grade?

A. Incomplete grades are given for failure to complete the required work on a course or thesis. A grade of “I” is subject to approval by the Dean. A student cannot graduate with a grade of “I”. The student must resolve an incomplete given in a regular course by the sixth week of the following quarter. If the incomplete is not resolved, the grade will automatically revert to an “F”. An “I” in an independent study course (thesis) must be replaced with a letter grade within a reasonable time period as agreed upon by the thesis advisor and the student.

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Q. Can I order a printed version of the catalog?

A. Yes you can, you can either stop by the Registrar’s Office or mail your request to:
Air Force Institute of Technology
Office of the Registrar, AFIT/ENER,
2950 Hobson Way, Building 641, Room 102,
Wright-Patterson AFB, OH 45433
or fax your request to:
Fax: (937) 255-2791 (DSN 785-2791)

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Q. Can I take courses at AFIT and not be admitted?

A. Because of the nature of the courses taught at AFIT, we require all students, degree and non-degree alike to make fill out and receive approval to take courses at AFIT. You can find more information about our admission policy online

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Q. Where do I find the AFIT Student Handbook?

A. You may pick up a student handbook in the Registrar’s Office or view and download it online.

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A. You may pick up the Thesis and Dissertation Guide in the Registrar’s Office or view it online.

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A. AFIT does not currently participate in programs, such as SPEEDE/EXPRESS, to send and receive official transcripts electronically.

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Q. Can the Registrar’s Office report grades over the phone?